ASSISTANT Office Manager, home clean heroes

Home Clean Heroes is an established residential cleaning company dedicated to providing a safe and reliable work environment for all of its employees. We are looking for top quality candidates with a natural smile and a love for cleaning for our Hampton Roads customers. Our team is responsible for providing top notch cleaning services and positive customer experience for each of our valued clients. The position is based in our Virginia Beach office.

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

An energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities

  • Organize office operations and procedures

  • Provide general support to visitors

  • Responsible for creating PowerPoint slides and making presentations

  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

  • Allocate tasks and assignments to subordinates

  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

  • Ensure the top performance of office staff by providing them adequate coaching and guidance

  • Allocate available resources to enable successful task performance

  • Evaluate and manage staff performance

  • Organize orientation and training of new staff members

  • Coach and mentor office staff

  • Ensure security, integrity, and confidentiality of data

  • Prepare operational reports and schedules to ensure efficiency

  • Coordinate schedules, appointments, and bookings

  • Review and approve office supply acquisitions

  • Handle customer inquiries and complaints

  • Manage internal staff relations

  • Maintain a safe and secure working environment

  • Monitor and maintain product inventory/supplies

  • Reports to the General Manager

Requirements

  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems, and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Strong organizational and planning skills

  • Proficient in MS Office, Excel, and PowerPoint

  • Knowledge of clerical practices and procedures

  • Knowledge of business and management principles

  • Computer skills and knowledge of office software packages

  • Customer service experience

Office Manager key skills & proficiencies

  • Communication

  • Analysis and Assessment

  • Judgment

  • Problem Solving

  • Decision Making

  • Planning and Organization

  • Time Management

  • Attention to Detail

  • Accuracy

  • Delegation

  • Coaching

  • Initiative

  • Integrity

  • Adaptability

  • Teamwork

  • Budgeting

  • Staffing

  • Supervising

  • Developing Standards

  • Process Improvement

  • Inventory Control

  • Supply Management

  • Customer Service

TO APPLY

Click here to apply.

Buzz Franchise Brands and all subsidiaries are Equal Opportunity employers of women, minorities, protected veterans and individuals with disabilities.